Microsoft Publisher has retired: how to access your files and what to use instead

Microsoft Publisher retired in October 2026. If you used it for flyers, newsletters, brochures, or other materials, plan to recreate the documents you still need in Microsoft Word.

Why can’t I save my Publisher file as a PDF? Exporting requires a working, licensed copy of Publisher. Simply having Publisher installed or being able to view a file does not mean you can save or export it. If your license is no longer available, recreating the document in Word is the practical next step.

What should I do with my existing files?

Keep your original .pub files. Search File Explorer, OneDrive, or SharePoint for .pub to find materials you may need to rebuild. Start with documents you use regularly or need for an upcoming deadline.

Recreate your document in Word

1. Start a new document. Open Word and choose a blank document or search its templates for a flyer, newsletter, brochure, or similar layout.
2. Gather your content. Find the original text, photos, logos, and any previously saved PDF or printed copy.
3. Rebuild the document. Add the text and images, then adjust headings, margins, columns, and spacing. If you can still view the Publisher file, use it as a reference and copy content where available.
4. Review the result. Check names, dates, contact information, images, and page breaks. Use Print Preview before printing.
5. Save your new working copy. Save as a Word document (.docx) so you can update it in the future. You can also save a PDF from Word for sharing or printing.

Word does not directly open Publisher (.pub) files. Renaming the file extension to .docx or .pdf will not convert it.

Already have a PDF copy?

A PDF created before you lost access to Publisher may give you a head start:

1. Open Word and select File > Open.
2. Find and open the existing PDF, then select OK when Word offers to convert it.
3. Check the text, images, and spacing carefully, then save as a Word document (.docx).

The layout may change during conversion, especially for designs with many graphics. You may still need to rebuild parts of the document.

What about posters and signs?

Word is a good starting point for everyday documents and newsletters. For posters, signs, or other designs with freely positioned text and images, PowerPoint may be easier to use.

Need help getting started?

Submit an IT ticket through the help portal. Tell us what you need to recreate, where the original file is stored, whether you have a PDF or printed copy, and your deadline. IT can help you choose an app and get started.

More information: Microsoft’s Publisher retirement guidance.